Getting Started | Q-SYS RoomSuite Collaboration Bar BYOD

Learn how to connect your laptop to the Q-SYS RoomSuite Collaboration Bar and use the room’s camera, microphones, speakers, and displays for a laptop-hosted meeting.

Updated at November 11th, 2026

+ More

Overview

Bring Your Own Device (BYOD) mode lets you run a meeting from your laptop while using the RoomSuite Collaboration Bar’s audio and video devices.

Connect your laptop to the controller’s USB-C port to use:

  • The collaboration bar’s camera
  • The collaboration bar’s microphones and speakers
  • The collaboration bar’s display outputs for laptop content

BYOD supports meeting platforms outside the room’s built-in Microsoft Teams Rooms experience. When your meeting is finished, exit BYOD mode on the controller to return the room to Microsoft Teams Rooms. For more information, see Controller Configuration in Q-SYS Help.

Note: BYOD and Teams Rooms content sharing are different workflows. In BYOD mode, the meeting runs on your laptop. With Teams Rooms content sharing, your laptop supplies content to a meeting running on the room system.

System Requirements

  • Q-SYS RoomSuite Collaboration Bar with a connected controller
  • Connected room display or displays
  • A laptop with a compatible USB-C connection
  • A compatible USB-C cable for the BYOD connection
  • A meeting application installed on, or accessible from, your laptop

Note: Before using BYOD, ask your room administrator to confirm that the room software, laptop, and cable meet the requirements for your installation.

Setup | Configuration

Step 1: Prepare the room

If the room is already installed and configured for BYOD, continue to Step 2.

For room administrators:

  1. Confirm that the collaboration bar, controller, and room displays are connected and operating normally.
  2. Open RoomSuite Collaboration Bar Manager.
  3. Go to Controller Configuration to review the room’s BYOD configuration.
  4. Confirm that participants can access the controller’s USB-C port.

The Controller Configuration page includes settings for BYOD and Teams Rooms content sharing. The controller’s USB-C connection is the default content-sharing source for Teams meetings; the collaboration bar’s HDMI input can be selected instead during commissioning. This content-sharing selection is separate from the laptop-hosted BYOD workflow. See Controller Configuration.

 
 

Step 2: Connect your laptop

  1. Connect the USB-C cable to your laptop.
  2. Connect the other end to the controller’s USB-C port.
  3. Use the controller to enter BYOD mode.

In BYOD mode, the controller’s USB-C connection acts as a USB AV bridge, making the collaboration bar’s camera, microphones, and speakers available to your laptop.

Note: Use the USB-C connection on the controller for this workflow.

 
 

Step 3: Select the room's devices

  1. Open your meeting application on the laptop.
  2. Open the application’s audio and video settings.
  3. Select the collaboration bar as the:
  • Camera
  • Microphone
  • Speaker
  1. Check the camera preview.
  2. Use the application’s audio test, if available, to confirm microphone input and speaker output.

Note: The device names and settings locations may vary by meeting application. If the room devices are selected automatically, verify that the application is using them before joining the meeting.
 

 
 

Step 4: Start your meeting

  1. Start or join the meeting from your laptop.
  2. Use the meeting application to manage the call, including microphone mute, camera on/off, and content sharing.
  3. If you need to share content with remote participants, use the meeting application’s sharing controls.

BYOD also supports sending laptop content to the collaboration bar’s display outputs. Display behavior depends on the supported configuration for your room. See BYOD capabilities.

 
 

Step 5: Finish and return to Microsoft Teams Rooms

  1. End or leave the meeting on your laptop.
  2. Exit BYOD mode on the controller.
  3. Disconnect the USB-C cable from your laptop.
  4. Confirm that the controller has returned to the standard Microsoft Teams Rooms experience.

Important: You must exit BYOD mode on the controller to return the room to Microsoft Teams Rooms. See Exiting BYOD Mode in Controller Configuration.

 
 
q-sys multi-sensor

Related Articles